Give your team back the hours lost to manual data entry.
We build back-office automation for distributors and wholesalers. The order entry, the AP and AR reconciliation, the warranty and parts data your team keys by hand. We make it run itself.
Based on a real distributor engagement, shared with permission and anonymized. Your results depend on scope and starting point.
We find the manual work and automate it.
The Back-Office Assessment
A focused audit of how orders, invoices, and parts data move through your business. Output: a ranked shortlist of the manual work worth automating, with the hours and dollars each fix gives back and a build plan.
End-to-end Automation
We build and deploy. Order entry that reads and enters itself, invoices that match without a person, warranty and parts data out of spreadsheets. Handed off as a working production system your team owns.
Agents & Workflow Automation
Internal tools, agents, and human-in-the-loop automations built to survive real distribution operations, not demos that break in week two.
Ongoing Support
Continued support after launch. Scorecards against your baseline, model upgrades, and coaching as you automate more of the back office.
We build it, and you keep it.
We start where it hurts
The daily reports, the re-keying, the reconciliation your team does by hand. We automate the highest-cost manual work first, where the hours and dollars come back fastest.
We build the automation
Order entry that reads and enters itself. Invoices that match without a person. Parts and warranty data that stops living in spreadsheets. Built, tested, and running in your business.
You get the hours back
One recent build took over a distributor finance team's manual tracking and gave their EVP back most of a workday every week. That is the bar we work to.
Why RapidFire
We build with current-generation AI models and automation tools, the same ones behind today's best software
We speak distribution: order entry, AP and AR, warranty and parts data, and ERPs like Prophet 21 and NetSuite
You work directly with the person who builds it, start to finish. No handoffs, no account managers
Every project starts with the hours and dollars it will save, agreed up front
One real result, not a slide of medians.
One distributor engagement · shared with permissionThe manual work we make disappear.
A distributor finance team got a workday back, every week.
Manual warranty and tracking data, automated.
A distributor's finance team tracked warranty and parts data by hand. Every day meant pulling records, re-keying them across systems, and checking for mismatches. It was slow, easy to get wrong, and it filled one person's entire week.
We built automation that pulled the warranty data, matched it, and kept it current with no one typing. The team went from doing the work to reviewing the exceptions.
Mapped the manual workflow → built and tested the automation → handed it over with the finance team on exceptions only.
Start where it hurts most.
The Back-Office Assessment
A focused audit to find the manual work worth automating, ranked and costed for your specific operation.
- A full look at how your back office runs today
- The manual work worth automating first
- The hours and dollars each fix gives back
- A build plan you own, start to finish
End-to-end Automation
A structured build that ships working automation to your team, not a slide deck.
- We walk your back office and find the manual work
- We pick the highest-value fixes with you
- We show the hours and dollars each one saves
- We build, test, and hand it over
- We stay on to tune it and add the next win
Ready to get your team’s hours back?
One assessment. One ranked list of the manual work worth automating. One system built and handed to your team.